The world of copier machines is vast. Choosing the best office space copier can be very daunting. There are just so much copier brands out there. Furthermore, they are all so good.
To help you decide the right copier for your office, we will dive into some of the essential features that you need to look out for.
Important Features of Your Office Space Copier in 2021
Auto-duplexing
Can you imagine that period in history when duplexing was done manually? We shiver just looking back at it. Here comes 2021 with better printing technology. One of the joys of these newer models is the auto-duplexing feature. A good way to save paper and reduce your budget is with auto-duplexing. This is a two-sided printing feature which automatically reloads a printed paper into the machine, turning it over, and printing the second side of the document on the back of the page. Not only is this more efficient, but it also results in more professional-looking documents.
Feeders
If you have piles of documents to copy, an automatic feeding mechanism can be a life-saver. Feeding documents means instead of having to load up each document individually, you can just load up one pile of up to 50 sheets and the copier will run through them automatically.
Enlarging
If you need to produce documents of different sizes, it’s important that your printer and copier have the capacity to enlarge and reduce the size of documents. Outside of the standard 8.5" x 11" document size, many new copiers are equipped to handle papers sizes like 11" x1 7" or 17" x 20".
Sorting
Most modern copiers will have a sorting feature that sorts copies into their original order so you don’t need to fumble around trying to get your presentation in order. Many copiers will also staple your documents together automatically which saves time and frustration.
Binding
This includes stapling, hole punching, and folding. Most of these tasks can be achieved with copier add-ons. This is particularly useful in producing booklets. You can staple either in the corner of a document or on one side. Moreover, you can perform a 2-hole or 3-hole punch. Also you can fold along one side for a booklet or do the tri-fold for a brochure.
Here are some more advanced features to consider for your office space copier:
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Copy part of a page. Many will be surprised that a copier can do this. This feature lets you select certain areas of a page that you want photocopied. The copy machine will scan the page and then allow you to determine which area you want.
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Save to PDF or MS Word File. Most of the newer models have this impressive feature. You can scan your documents and then convert or save them as a PDF file. Moreover, you can scan the document and let the copier read all the text characters. Afterwards you can save it as a Microsoft Word file.
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Send to email/network folder. You can email your scanned documents directly to as many recipients as you want. Moreover, you can save the scanned documents directly into a directory or network folder for easy access.
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Document protection. New models have embedded security features to protect confidential and sensitive documents.
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Mobile and Cloud Printing/Scanning. This means that you can print and scan from virtually any device, wherever you are. Mobile printing is supported by both Android and iOS. Manufacturers have applications that support this feature. Installing and using them is a piece of cake.
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Remote monitoring. A copier that is network capable can allow service technicians to upgrade software, perform diagnostics and remote monitor the overall health of your device. Also, this feature can alert technicians when a service maintenance call is needed.