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Questions To Ask Before Leasing a Copy Machine

6 Questions To A Copier Leasing Company Ask When You’re Planning to Lease a Copier

Thinking about leasing a multifunction copy machine? Here are some things to think about before you take the leap.

Often times it’s the office managers or administrators that are given the task of finding a copier lease for their printing and office solutions needs. Flat Rate Copiers has developed an Instant Online Quote Tool that makes this daunting task very easy. You can create multiple quotes to fit your printing needs and budget, you can save the quotes, share them with your boss, and the application / qualifying process is simple and quick.

copier leasing companies near me in MiamiWhen you lease a copier or multifunction copy machine you are extending a payment option in order to upgrade or replace your current printing equipment. Leasing a copier is a great option for businesses because you can set your budget, have flexible payments, you can set the term, and own your copier at the end of the lease usually for $1.00 buyout price.

In the Miami, Florida and Dade-County area Flat rate Copiers has had continued growth and success due to their guaranteed approval, 6 hour response time for copier service or repair, and their free delivery and setup anywhere in the county including Ft. Lauderdale and West Palm Beach. Here are some questions you should ask before committing to a copier leasing company in Miami or any other city:

1. How long is the term

2. Does my price per print increase if I go over on my monthly prints?

3. How much does my printing price increase?

4. Can I own my copier after my lease is up?

5. Can I continue my maintenance agreement once my lease is up?

6. Is delivery and setup including in my price?

HP multifunction

What You Should Know Before You Rent A Copy Machine

If you rent a copy machine, you may be at risk for a major security breach or downtime.

Many of these copy machines just had a great day at the beach or spent the last two weeks in a dusty construction trailer. The truth is these copiers could have been anywhere before they showed up at your doorstep.

Copier Rentals in Miami aren’t always bad news, but it’s important to remember that though your obligation to the company that rents that copier to you is limited, so too is the obligations of that copier rental company to you. If you Must rent a copier here’s a couple of tips to keep close when signing your rental agreement.

  1. Always ask about “Overages” These are typically hidden charges that can quickly balloon your payment if you are not careful
  2. Delivery: This will depend on the company and Your location. (In Miami and Ft.Lauderdale we do not charge for delivery on a copier lease, but do with a copy machine rental)
  3. Setup: This is actually something that you can outsource and save money. Most Copier rental companies do not specialize in temporary network setups or ahoc networks)
  4. Downtime: Always ask about the guaranteed response time if the copier rental company has one. A good response time would be 6 hours or less.
  5. Return fee: Many potential customers never ask this, but IS the return fee included in the delivery charge?

Renting a copier in Miami may serve it’s purpose for small events with non-secure printing and copying, but it should not be a substitute for long term use. Flat Rate Copiers guarantees approval for all of our leases. We have free delivery and setup and you guessed it a 6 hour response time. Ask us about our guaranteed approval for small to medium businesses in South Florida.

Ricoh Photocopiers: Advanced Features and Reliability

Upgrade Your Business with Advanced Ricoh Photocopiers at Flat Rate Copiers

On comparing your conventional photo copy machine with an advanced technology Ricoh photocopier, you would find that you are working with an age old technology that requires much labor, power, maintenance and raw material.
A quick comparison between the two machines is sufficient to highlight the inability of conventional machine in handling the work pressure. On the contrary, it slows down the process. It takes much time in copying documents and it wastes much paper and toner in copying. The paper and toner wasted is an unnecessary burden on your profit.
Advanced technology copiers are expensive and banks and branded companies have strict terms and conditions for financing and leasing latest office equipment. Since small and medium businesses are unable to meet the requirements of banks and retailers, they are forced to work with outdated equipment.
At Flat Rate Copiers, advanced Ricoh photocopier companies costs nothing. How would you like to own this copy machine? We have easy terms and conditions that you can meet in a hassle free manner.
We are number one photocopy machine company and we offer best and branded machines on sale, lease and rent. Finance options are also available for buyers with limited budget. We have the machine that could meet your needs.
Buy a commercial Ricoh photocopier on easy payment or lease one for your needs. Choose the option that best suits to your needs and leave everything on us. You would get the best service that includes after hour service and on-site service.

Affordable Copier Repair Services: Expert Technicians

Copier repair technician

Searching for a reliable copier repair technician can be a overwhelming task in South Florida. If you’ve noticed there are not too many of these guys around. Today, we’ll take a look at what are the important things to look for when your copier needs parts or repair.

Can I fix this myself?

Copier repair can soon become bewildering and unless you have experience with computers and other electronics going beyond the plastic paneling is risky. There are literally thousands of moving parts in today’s photocopiers. There have even been some engineers that suggest on paper these should NOT actually work at the efficiency that they do. Well, thank goodness they were wrong and we don’t have to sweat the details. Copiers are not design for the DIY (do it yourself) repair.

How to avoid the call to begin with, Common jams, issues and copier parts
Let’s take a look at why you’re in this undesirable position to begin with. Most copier issues (and I mean 90%) are a simple matter of understanding where the jam originates in the paper path. The paper path is from the paper drawer to the exit on to the paper tray. So, it’s always good practice to start at the beginning. The drawer starts elevating the paper (once closed) to a rubber pickup roller. This roller not unlike a tire on a car wears out over time.

For example it may pick up the first two pages, but fail to pick up the rest, thus halting the entire production. Once the copier detects there’s an issue paper deep in the path are left for your to manually remove them. So, ask yourself “Where in the paper path dose this originate?”. Having the answer may save you time and money. It may only be a $5 roller.


Selecting a copier repair company and or technician

Typically we don’t scrutinize our technicians as we would for a reliable auto mechanic when it’s our own car that needs repair. However, I challenge you to consider doing this. There are several levels of technicians, color specialist, and Black/White only techs. Digging further you’ll learn that brand, model, and year will also be key factors when contracting a technician. An example is a tech only certified on late model Black copiers billing you $95 /hr to examine your color machine. The tech is willing to take the call and you’re willing to take the risk. The tech is crossing his fingers that it’s a simple matter of cleaning or removing a jam, however if it’s a color specific issue he may learn on the job. (You pay for this education, plus copier parts) This isn’t meant to scare you, rather create an awareness of who you pay for service.

Be sure to ask about our service contracts and the benefits to having peace of mind.

Miami/Ft. Lauderdale Copier Rentals: Care & Maintenance Tips





Do You Care for Your Copier like You do Your Car?

Maybe you’re one of those people who runs your car without a break, a tune up or an oil change. Maybe a quick stop to refill gas and an occasional freebie car wash are all you think your car needs. That will work great for you for a year or two. A brand new car doesn’t need much preventative or ongoing maintenance. But after that initial “new car” smell wears off, so will the ability of the car to run endlessly without care. It’s then that your lack of preventative care will finally catch up with you. And not only will your mistake be hard on your wallet, it’s likely to cost you a lot of time in the shop as well.

What do Cars and Copiers have in Common?

making copies with a copierJust like your car, a copier needs regular maintenance to keep it running smoothly and effectively. And unfortunately, much like a car, many people don’t bother with routine maintenance and simple repairs until their copier unexpectedly gives out on them. While most people refill their toner regularly to keep clear print coming, that’s like simply piling up the gas in the car. Over time a car needs more than gas. It needs oil changes, new brake pads, and tire rotations. And that’s all just to ensure that nothing goes wrong. Once there is a broken piece or an accident, often due to poor maintenance, much more work may be required. The same is true for copiers. And at that point, not only will you end up with a significant repair bill, more importantly you may have to endure multiple days of business without this integral office work horse. Copiers, like cars, are there for you, easily overlooked and overworked. Overlooked, that is, until the moment when they break down, rendering an entire office effectively crippled.

So what kind of Maintenance and Repairs do Copiers Need?

Just like you need gas to keep your car running, you will also need toner to keep your copier printing off pages. Keeping a toner full is no big deal with a copier, the lack of ink on the printed page soon informs us when the toner is low.

A second, less well known “consumables” cost is the developer. Developer is the name for magnetic powder that is used to fuse with the toner to create great quality printing. While most of us know to replace our toner cartridges when the ink quality starts looking bad, far fewer realize that developer eventually needs replacing as well. That’s likely a situation when we’ll be calling on an expensive technician to come in and “service” your copier.

But it’s when you get into the “parts” category that your headache can really turn into a migraine, and your repair bills and the downtime for your copier can get much higher than you anticipated. As we all know, just understanding how to use a copier can be a major effort. Trying to figure out what’s wrong with an injured copier is a job for professionals, and their labor costs, along with the parts costs, can very quickly add up.

How Much are Labor Costs for Copier Repairs?

Unfortunately for copier owners, labor costs for copiers are significant. The average rate for a customer repair call is between $90 and $150, here in Miami /Ft. Lauderdale, FL. That adds up quickly especially considering the number of small things that can go wrong with these essential components of the business office.

What about Repairs and Maintenance if you lease a Copier?

Ah. We thought you’d never ask. One of the most significant benefits of leasing a copier in Miami rather than buying one is the repair and maintenance value. Under a copier lease with a reputable company, everything maintenance and repair-related is already covered in the lease agreement (double check your fine print just to be sure.) This means that whether you are experiencing a paper jam due to the new office administrator loading the wrong size paper, or your copier is giving you some kind of strange code that only it understands, a technician can be consulted by phone and can even show up on sight for free, if necessary.

This means NO figuring out when to change your toner and NO valuable labor hours lost wrestling with that beast of a copier that keeps your business running. Your copier leasing company can even advise you on best placement for your copier to prevent the common problem of overheating. And since you’re leasing, you don’t have to worry about which copier uses the least ink and has the lowest life-cycle cost, since toner replacement is already covered under your lease agreement. That means quite a few less headaches for your business, and for you.

Why Should I Lease a Copier rather than Buy One?

Well, I thought I’d already convinced you to lease with all my reminders about the headaches copier repairs and maintenance are likely to cause you. But if that’s not enough to sell you on a copier lease, keep the big picture in mind. When you buy a copier, you make a huge financial investment up front, taking a wad of money from your current savings from profits. Meanwhile, a new copier loses value the minute you “drive it off the lot”. Add to that the financial hassle of unpredictable repair and maintenance bills to worry about. Then keep in mind the time and energy that one of your staff is going to need to troubleshoot any problems that arise, and your cost for your brand new copier just went up significantly. After a short period of easy use and a typically much longer period of struggles with a big unwieldy machine, you will be left with a dinosaur of a copier that is now worth very little and may not even work. You may even have to pay to get rid of it!

So Should I Lease a Copier?

Please, please, please, reread the above if you are STILL asking this question! The bottom line is, leasing a copier means a predictable monthly cost and predictably available free service and repairs. That means less labor lost, less time wasted and far, far fewer headaches.

It’s just that simple.